Additional Details

  • Program Manager (Health Professions Advising) - University of St. Thomas - St. Paul, MN

    Job Summary:
    This position manages the pre-health advising program at St. Thomas. The program manager provides pre-health advising to undergraduate students who are interested in pursuing careers in the health professions; coordinates campus-wide activities around pre-health; trains and supports faculty in their pre-health advising roles; tracks and manages data on pre-health students; convenes and co-chairs the Health Professions Advisory Committee (HPAC); serves as a liaison with admissions boards of medical and professional schools; and works with Career Development, Study Abroad and academic departments to coordinate shadowing, volunteer experiences, internships, and experiential learning opportunities for students both domestically and abroad.

    Essential Job Functions
    Provide pre-health advising to undergraduate students:
    • Facilitate individual and group advising appointments with pre-health students; design and deliver programs and resources that support advising efforts, including on-campus workshops and online communications
    • Assist students who are preparing to apply to graduate and professional programs by providing information on:
      • General application timelines and requirements
      • Prerequisite course requirements for admission to various graduate and professional schools/programs
      • Major/minor selection
      • Standardized admissions exams and test preparation
      • Personal statements and reference letters
    Coordinate campus-wide activities around pre-health:
    • Develop pre-health materials for new students, represent pre-health programs during the Orientation and Registration (O&R) programs, assist faculty members participating in the O&R program, and communicate with new students and families during the O&R program.
    • Serve as a pre-health representative for the Admissions Office (together with the HPAC faculty co-chair); meet and communicate with prospective pre-health students and their families.
    • Maintain strong partnerships with campus departments that instruct, advise and/or support pre-health students, particularly those programs that support under-represented and/or at-risk students (e.g. Student Diversity and Inclusion Services, the Veteran’s Center, Disability Resources, etc.)
    • Create and maintain relationships with representatives from various health professional programs; host admission representatives on campus
    • Represent HPAC at campus and professional meetings
    • Advise and mentor the leaders of UST’s pre-health professions student club
    • Develop and maintain the pre-health professions website and assist with the creation of pre-health professions publications
    • Collaborate with faculty members to create and facilitate special events such as the ‘Applying to Med School’ seminar series and ‘Dinner with Health Professions Alums’
    Train and support faculty in their pre-health advising roles:
    • Provide specialized training for new faculty who will advise pre-health students
    • Update faculty advisors on changes to graduate/professional school admissions processes or requirements
    • Help faculty advisors troubleshoot student issues
    Track and manage data on pre-health students:
    • Collect, analyze, and share data related to the retention, persistence, and graduation of pre-health professions students.
    • Track data pertaining to the admission of students and alumni into health professions post-baccalaureate programs.
    Convene and co-chair the Health-Professions Advisory Committee:
    • Plan HPAC annual activities (with faculty co-chair); manage membership
    • Convene and facilitate meetings of the HPAC
    • Coordinate annual pre-health scholarship competition
    • Work with HPAC co-chair to coordinate pre-med candidate interviews and processing of committee letter packets
    • Collaborate with HPAC members to create and facilitate special events such as the ‘Applying to Med School’ seminar series and ‘Dinner with Health Professions Alums’
    Serve as a liaison with admissions boards of medical and professional schools

    Work with Career Development, academic programs and Study Abroad to coordinate experiential learning opportunities:
    • Co-develop a program that provides shadowing, volunteer experiences, internships, and experiential learning opportunities for students as they explore careers in the health professions and build their resumes in preparation for application to graduate/professional schools

    Minimum Qualifications:
    • Bachelor’s degree
    • Three years of program administration/office administration
    Preferred Qualifications:
    • Master’s degree in counseling, education, or college student personnel, and experience with advising and counseling pre-health students in higher education or an equivalent setting.
    • An equivalent combination of education and experience from which comparable knowledge and skills have been acquired may be substituted.